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Special Events Summit

 Export to Your Calendar 3/2/2020
When: Monday, March 2, 2020
10:OO AM
Where: Arts Barn
311 Kent Square Rd
Gaithersburg, Maryland  20878
United States
Contact: Jennene Blakely
(301) 670-3291


Online registration is available until: 2/24/2020
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Special Events Summit

 


Monday, March 2, 2020

 

Arts Barn

311 Kent Square Road, Gaithersburg, MD

 

Hosted by Maryland Recreation and Parks Association, the Special Events Summit will offer sessions relevant to all types of events, from large street festivals to intimate receptions and center activities!

      

 

 9:00am - 10:00am       Check In / Refreshments (Arts Barn Lobby)

 

10:00am - 11:00am     Opening General Session (Arts Barn Theater)

 

A Night at the Museum: Planning Successful Events in Protected Places

Alicia Crosby, CPCE          Director of Events            The Baltimore Museum of Art

From intimate affairs to large-scale events, learn how to navigate the rules and regulations of protected spaces in order to work successfully in museums, attractions and historic venues. Using case studies and discussion points, learn how to identify best practices for creating beautiful, memorable event, even with restrictions.

 

11:15am -12:15pm     Breakout 1

 

Option 1: Accessible Special Events

Genevieve Jennai, Inclusion Specialist, Montgomery Parks & Daniel Vigus, Inclusion Specialist, Prince George’s County Department of Parks and Recreation

Planning a special event takes a lot into consideration: parking, the “how” and “where” of registration, activity stations, presentations, and more!  But are you thinking about accessible parking, the “how” and “where” of accessible registration, an accessible route and other features? As event planners, it is your legal and moral obligation to ensure people of all abilities can enjoy the event! This session will review best practices for making your temporary events accessible, review common mistakes and easy solutions to make things accessible. Participants will gain access to available resources while learning some tips to make events available for all!

 

             Option 2: Sprinting Beyond Barriers: How to Create a Successful 5K

             Cortney Weinstock           Division Chief     Baltimore City Recreation & Parks

Attendees discuss how to design and build all elements of a successful 5k with the intent to showcase your park and activate the surrounding community with health and wellness opportunities. This session will discuss strategic partnerships, safety and risk as well as how to increase engagement and participation.

 

       Option 3: Sponsorship Success for your Special Event

       Nancy Pfeffer, Prince George’s County Department of Parks and Recreation

This session provides key elements for implementing a successful relationship with corporate sponsors. Upon completion, participants will understand the critical importance of developing corporate donor relationships, how to rate corporate prospects, the process to solicit sponsors, developing sponsorship materials, and creating a successful relationships

 

12:30pm - 1:15pm       Lunch (Mansion)

 

        Discussion Topics will be presented by table and will include

  • Staffing your large special events
  • ·New Ideas
  • ·And More

                     

        1:30pm - 2:30pm:        Breakout 2

 

Option 1: 1000 Volunteers? No Problem – Successful Strategies for Recruiting, Training, Utilizing and Thanking Volunteers for a National event!

              Faye Levin, Volunteer Coordinator, Library of Congress National Book Festival

Hear from a national event volunteer coordinator about the processes she uses to galvanize, coordinate, train and retain 1,000 volunteers, oversee the hundreds of moving parts and people, and ensure that the Festival experience is both flawless to the public and rewarding to each volunteer.  Ms. Levin will share tips, techniques and lessons learned as well as some pretty funny stories from her fifteen years of experience with the Library of Congress National Book Festival.

 

      Option 2: Event Horror Stories that will make you Shudder!

Leigh Ann Eckenrode, Facility Director, Prince George’s County Department of Parks and Recreation

Even the most organized event planners are faced with challenging obstacles or scary situations that throw them for a loop! Join us for a facilitated roundtable discussion where we discuss the unique experiences of the event planners in the room. Come prepared with your special event horror stories and event planning challenges! Prizes will be given to the most difficult problem and the most exciting story! Be entertained while arming yourself with the solutions for your next inevitable mishap. 

 

            Option 3: Sprinting Beyond Barriers: How to Create a Successful 5K

            Cortney Weinstock, Division Chief, Baltimore City Recreation & Parks

Attendees discuss how to design and build all elements of a successful 5k with the intent to showcase your park and activate the surrounding community with health and wellness opportunities. This session will discuss strategic partnerships, safety and risk as well as how to increase engagement and participation.

 

2:45pm -3:45pm        Breakout 3

 

Option 1: Accessible Special Events

Genevieve Jennai, Inclusion Specialist, Montgomery Parks & Daniel Vigus, Inclusion Specialist, Prince George’s County Department of Parks and Recreation

Planning a special event takes a lot into consideration: parking, the “how” and “where” of registration, activity stations, presentations, and more!  But are you thinking about accessible parking, the “how” and “where” of accessible registration, an accessible route and other features? As event planners, it is your legal and moral obligation to ensure people of all abilities can enjoy the event! This session will review best practices for making your temporary events accessible, review common mistakes and easy solutions to make things accessible. Participants will gain access to available resources while learning some tips to make events available for all!

 

       Option 2: Sponsorship Success for your Special Event

       Nancy Pfeffer, Prince George’s County Department of Parks and Recreation

This session provides key elements for implementing a successful relationship with corporate sponsors. Upon completion, participants will understand the critical importance of developing corporate donor relationships, how to rate corporate prospects, the process to solicit sponsors, developing sponsorship materials, and creating a successful relationships

 

Option 3: 1000 Volunteers? No Problem – Successful Strategies for Recruiting, Training, Utilizing and Thanking Volunteers for a National event!

              Faye Levin, Volunteer Coordinator, Library of Congress National Book Festival

Hear from a national event volunteer coordinator about the processes she uses to galvanize, coordinate, train and retain 1,000 volunteers, oversee the hundreds of moving parts and people, and ensure that the Festival experience is both flawless to the public and rewarding to each volunteer.  Ms. Levin will share tips, techniques and lessons learned as well as some pretty funny stories from her fifteen years of experience with the Library of Congress National Book Festival.

 

      4:00pm - 5:00pm:        Closing General Session (Arts Barn Theater)

 

              Putting Together your Event Safety Plan

              Michael Coppersmith, Special Operations Supervisor, City of Rockville

The session will identify and review the key components for putting together an event safety plan.  Using Rockville's Hometown Holidays as a guide we will walk thru the process of putting together a Risk Assessment of the event, Crowd Management Plan, Transportation Management Plan and Weather Preparedness Plan.

 

     5:00pm - 6:00pm:       Networking Happy Hour (Mansion)

 

Cost: 

$75 Before February 1

$95 After February 1

 

We are sorry, but refunds are not available for this training.

 

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